Privacy Policy

1. Who We Are

TekMinds International ("TekMinds", "we", "our", or "us") is an engineering outsourcing firm with registered operations in the United States and delivery operations in Pakistan. We provide technical, engineering, financial, and project support services to clients primarily based in the United States.

Our principal business address is 45910 Transamerica Plaza, Suite 104, Sterling, VA 20166, USA. You can reach us at hello@tekminds.com or by phone at 610-804-6321.

This Privacy Policy explains how we collect, use, store, and protect personal information obtained through our website (tekminds.com) and in the course of our business operations.

2. Information We Collect

We collect personal information in the following categories:

• Contact and Identity Information: Name, email address, phone number, job title, and company name — provided when you fill out a contact form, send us an email, or otherwise initiate communication with us.
• Business Information: Project details, technical specifications, scope documents, and other information you share when requesting a quote or engaging our services.
• Employment Application Information: CV/résumé, educational background, work history, portfolio links, and any other information submitted when applying for a role at TekMinds.
• Usage Data: Browser type, IP address, pages visited, time on page, and referral source — collected automatically when you visit our website through standard web server logs and analytics tools.
• Communications: Records of email correspondence and any information you provide in messages to us.

We do not collect sensitive personal information such as government identification numbers, financial account details, health data, or biometric data through our website.

3. How We Use Your Information

We use the personal information we collect for the following purposes:

• To respond to enquiries: When you contact us, we use your information to respond to your questions and provide the information or services you requested.
• To provide and manage our services: We use business and contact information to deliver engineering and outsourcing services, coordinate project delivery, and communicate about ongoing engagements.
• To process job applications: We use application information to evaluate candidates for employment and to communicate with applicants throughout the hiring process.
• To improve our website: We use aggregated usage data to understand how visitors interact with our site and to make improvements.
• To comply with legal obligations: We may use your information where required to do so by applicable law or regulation.
• To protect our legitimate interests: Including maintaining the security of our systems and enforcing our contractual rights.

We do not sell your personal information to third parties. We do not use your information for automated decision-making that has legal or similarly significant effects on you.

4. Sharing Your Information

We share personal information only in the following limited circumstances:

• Within TekMinds: Between our US-based leadership and our Pakistan-based delivery team, to the extent necessary to provide services or evaluate your application.
• Service providers: Third-party vendors who assist us in operating our website or running our business (such as email hosting, cloud storage, or analytics providers), subject to confidentiality obligations.
• Legal requirements: Where disclosure is required by law, court order, or governmental authority, or to protect the rights, property, or safety of TekMinds, our clients, or others.
• Business transfers: In connection with a merger, acquisition, or sale of all or part of our business, in which case personal information may be transferred as a business asset (subject to confidentiality protections).

We do not share your information with clients, partners, or any other third parties for their own marketing purposes.

5. Data Retention

We retain personal information for as long as necessary to fulfil the purposes described in this policy, or as required by applicable law:

• Client and prospect information is retained for the duration of the business relationship and for up to five years thereafter for legal and accounting purposes.
• Job application information is retained for up to twelve months after the close of the relevant hiring process, unless we receive your consent to retain it longer for future opportunities.
• Website usage data is retained in aggregated, anonymised form. Server logs containing IP addresses are retained for up to ninety days.
• Email correspondence is retained for as long as relevant to the business relationship or legal obligations that may arise from it.

When personal information is no longer required, we securely delete or anonymise it.

6. Your Rights

Depending on your jurisdiction, you may have certain rights with respect to your personal information. These may include the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information, subject to legal retention requirements
• Object to or restrict certain types of processing
• Receive your personal information in a portable, machine-readable format
• Withdraw consent where processing is based on consent (this does not affect the lawfulness of processing prior to withdrawal)

To exercise any of these rights, please contact us at hello@tekminds.com. We will respond within thirty days. We may need to verify your identity before processing your request.

If you are located in California, you may have additional rights under the California Consumer Privacy Act (CCPA). If you are located in the European Economic Area or United Kingdom, you may have rights under the General Data Protection Regulation (GDPR) or UK GDPR. Please contact us for jurisdiction-specific information.

7. Cookies & Tracking

Our website may use cookies and similar tracking technologies to enhance your browsing experience and collect usage data. Cookies are small text files stored on your device.

We use the following types of cookies:

• Strictly necessary cookies: Required for the website to function correctly. These cannot be disabled.
• Analytics cookies: Used to understand how visitors interact with our website (e.g., pages visited, time spent). This data is aggregated and anonymised where possible.

We do not use advertising cookies or cross-site tracking cookies. You can control or disable cookies through your browser settings, though doing so may affect website functionality. We do not currently respond to "Do Not Track" signals as no uniform standard exists.

8. Security

We implement appropriate technical and organisational measures to protect personal information against unauthorised access, loss, destruction, or alteration. These include access controls, encrypted communications, and secure data storage practices.

While we take reasonable precautions, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security, and we encourage you to use secure connections (HTTPS) when accessing our website.

In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify affected individuals and relevant authorities as required by applicable law.

9. International Data Transfers

TekMinds operates with leadership in the United States and delivery operations in Pakistan. When you share personal information with us, it may be processed in either country. By engaging with our website or services, you acknowledge that your information may be transferred to and processed in jurisdictions whose data protection laws may differ from those in your country of residence.

We take appropriate steps to ensure that any international transfer of personal information is subject to adequate safeguards, including contractual protections with our team members and third-party providers.

10. Children's Privacy

Our website and services are intended for business professionals and are not directed at individuals under the age of 18. We do not knowingly collect personal information from minors. If you believe we have inadvertently collected information from a minor, please contact us and we will take prompt steps to delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or the services we offer. When we make material changes, we will update the "Last updated" date at the top of this page.

We encourage you to review this policy periodically. Your continued use of our website or services after changes are posted constitutes your acceptance of the updated policy.

12. Contact Us

If you have questions, concerns, or requests relating to this Privacy Policy or our handling of your personal information, please contact us: